Thank you for supporting The Alliance 2018 Summer Conference. Your participation is vital to the success of the meeting and we greatly appreciate your partnership. The following details will answer many questions as you prepare to attend and exhibit. Please review and share this webpage with your setup team.

GUEST ROOMS

The Alliance has negotiated a discounted group housing rate at the Loews Chicago Downtown Hotel.

Loews Chicago Downtown Hotel
455 N. Park Drive
Chicago, IL 60611
(312) 840-6600
Hotel Website

Guest Room Rate: $239 / nt
Cutoff Date: Monday, June 25, 2018
Reservations Link: Book Now

MEETING LOCATION

All sessions will take place on the lobby level of the Loews Chicago Downtown Hotel.

Exhibit Hall: Wright Ballroom

Educational Sessions: Sullivan Ballroom

Deal Bash: Wright Ballroom Foyer

CONFERENCE REGISTRATION

Sponsors and exhibitors are entitled to complimentary full-conference registration, based upon their support level. You must register your guests online using the unique link provided in your welcome email. All transportation and hotel accommodations are the responsibility of each individual guest.

SHIPPING

Inbound

All packages being shipped to the Loews Chicago Downtown Hotel must follow the address standards (illustrated below) to prevent package routing delays. Schedule your shipment to arrive no sooner than Tuesday, July 10, 2018 to avoid storage fees and possible return of packages. Use the name of the onsite recipient on the package labels, as he/she will be required to sign for the shipment. 

Outbound

All outbound packages must have a completed carrier airbill affixed to each package. Leave your packages at your booth. The Loews will bring all labeled and packaged items to their dock.

EXHIBIT SPACE AND FLOOR PLAN

To ensure maximum networking opportunities, all Meals and Networking Breaks are located inside the Exhibit Hall, which is located in the Wright Ballroom on the lobby level of the Loews Chicago Downtown Hotel.

Booth locations are based upon the level of sponsorship. Your booth space will consist of (1) 6′ skirted table and two chairs. The floor is carpeted. There will be no pipe-and-drape. The Alliance reserves the right to select all booth locations in the exhibit halls. Your backdrop may consist of a pop-up, sign or tabletop display (8′ maximum width). Due to limited space, no structure larger than this will be permitted. Nothing may be attached to the hotel walls!

ORDERING BOOTH SERVICES

In an effort to make booth services convenient to order, the Loews has provided an order form.

The Alliance will provide basic WiFi Internet service in the meeting space. If you require a hardwired Internet line, or faster Internet speed, please use the forms attached for such orders.

Sponsors and exhibitors are responsible for the costs of any power, AV, shipping fees and other needs associated with their tabletop area, unless other arrangements have been made in writing with The Alliance. 

Contact the Loews Audio Visual staff with AV questions:

Jenny Tubergen
Sales Coordinator, PSAV
Loews Chicago Hotel
455 N Park Drive, Chicago, IL 60611
Office: 312-840-6619
Mobile: 703-403-3950
jtubergen@psav.com